Kaila & Grace's Hope & Hearts Run - Minnesota

Online Registration Form for Hope & Hearts Run Volunteers

Hope & Hearts Run Volunteers play a key role in helping to put on a successful Hope & Hearts Run event. We need folks to volunteer in the months leading up to the event and on event day. Some of the volunteer Crew positions allow for participation in the run or walk at the event, while others require manning that position during the entire time at the event.

Please check all boxes that apply for the areas you are interested in volunteering and fill in all applicable blanks.

When you finish the form click on the SUBMIT button at the bottom of this page. You can reset the form by using the button at the bottom of the page.

You should receive a confirmation email from us shortly after submitting this form, if you do not receive the confirmation please email us so we can be sure we received your form.
Problems submitting this form online? Email us and we will be sure to contact you.

First and Last Name
Organization Name (if applicable, for those wanting to volunteer as a group or team)
Address
City, State		,
Zip Code
Phone Number
Email Address

Please check all that apply:
I would like to help as a volunteer for the Hope & Hearts Run:

Prior to the Event
Volunteer Roles - Volunteer subcommittees needed to help prior to the event

Event Core - Team of individuals who are committed to prepare for and pull together all that is required for putting on a Hope & Hearts Run and who will be in lead positions on event day as point people for their specific areas.

Public Relations/Support - Recruit volunteers and participants. Assist Marketing Manager in contacting media and press and making connections within the community to raise awareness about the event.

Sponsorships/Donations - Secure Silent Auction Items, sponsorships from local businesses and rally employer teams together to participate at the event. Obtain in-kind donations of products and supplies from the event Wish List.

Community Outreach - Post provided literature in the area surrounding the Hope & Hearts Run/Walk at stores, schools, churches, doctors offices, high school run teams, college running teams, etc. (Posters can be mailed to you upon request by emailing amy@hopeandheartsrun.org).

Volunteer Coordinator - Coordinate Volunteer meetings leading up to the event and manage volunteer crews at the event.

Parade Support - Walk or ride in our registered parades and hand out literature and candy to help raise awareness.

At the Event
Volunteer Roles - Volunteer groups needed to help on the event day

Parking Crew - Direct all incoming traffic to the park, wear orange reflective vests.

Entry Gate Crew - Collect parking fee, distribute event / course maps and info sheet

Check-in Crew - Assist with participants registering onsite by providing the necessary paper work to be filled out, saving time in the lines at the Registration Station. Help ensure waivers are completed by all participants and volunteers. Check-in Volunteers and provide them with their volunteer t-shirt.

Registration Table Crew - Assist with check in for pre-registered and walk-up race day registration participants, distribute race T-Shirts, direct participants to event tables and stations and reiterate Race Day agenda. (Training and information is provided prior to event along with documents that show the dialogue to use with participants when they register.)

Running Time Crew - Assist timing company with time machine and bib number entry.

Refreshment Station Crew - Arrange table set up, food and drink to be prepared and served to participants before, during and after the race. Assist with take down afterwards.

Set-Up Crew - General set up of the event area with tables, chairs, table covers, balloons and signage for all stations. This includes unloading tables, chairs and other product from cars and trucks.

Balloon Station Crew - Assist with blowing up helium balloons and distribution for balloon release ceremony post race.

T-shirt Table Crew - Assist participants with printing/stamping names on back of T-Shirts in memorial box.

Kids' Carnival Crew - Set up kids' stations, sell tickets, manage stations, play the games with kids, hand out prizes. Take down stations post event.

Silent Auction Crew - Set up Silent Auction tables, man tables during event, tally and determine winners, award prizes and receive payment for items.

Exhibitor Crew - Set up tables, greet and assist exhibitors, help with GRACE merchandise table.

First Aid Crew - Licensed medical professionals and persons qualified to assist with medical emergencies (EMTs, nurses, physicians, police officers, firemen) to help address any minor injuries and to be a first responder to any major injuries. Will man the first-aid station for the duration of the event.

Restroom Crew - Help keep things tidy and restock supplies for bathrooms, porta potties and Baby/Toddler Changing Station.

Kids' Fun Run Crew - Set up start line and finish line balloon banners and signage, gather children to starting line, prep kids, sound the start of the run and award medals at the finish to all children.

Photo and Video Crew - Take professional photos and live video of the event, capturing volunteers at work, participant teams, group shots, special moments, event stations, starting and finishing line shots, walkers and runners in action, and the balloon release.

Finish Line Crew - Provide support and enthusiasm to the runners and walkers as they cross the finish line.

Clean-Up Crew - General park clean up during and after the race includes collecting trash not already in trash bins and boxing up race items and supplies and taking down tents, tables, chairs, table covers, balloons and signage for all stations.

As a volunteer you will also have the opportunity to have your name recognized in our next GRACE newsletter and if it applies and you so desire, we will also include the name of your baby(s) in the Commemoration portion of our GRACE Newsletter. Your baby's name will also be said aloud at the "Hearts to Heaven" Balloon Release when we acknowledge the precious lives of the little ones who are no longer with us on earth.
Baby(s) Name(s):

Any additional comments or questions related to any of the areas above

We appreciate your interest in becoming a Tender Heart Volunteer. Filling out this form is the first step in becoming a volunteer. All submitted forms are reviewed and if there is a match for your area of interest and a current need, we will contact you.

Please review form before submitting

Thank you so much. We appreciate your interest in becoming Hope & Hearts Volunteer!